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Taking Care of Tech Issues in the Workplace

– Contributed content –

Computer monitor and teapot

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22 May 2018. We’re living in a technological age and everyone has been drawn into making use of various tech products and services in all aspects of their lives, from their homes to their workplaces. Now, if you experience tech problems at home, they tend to be (at most) an inconvenience. Usually, they only affect your entertainment. However, tech problems in the workplace can cause severe disruptions and delays which can have a knock-on effect on business, negatively affecting your professional image and potentially reducing your profits. So, let’s take a look at a few common tech problems and consider how to resolve them!

Develop your own software

If you’re using premade software to complete your work on, chances are that it’s going to have its limitations. You should bear in mind that it is produced with the mass market in mind, so its features and functions are going to be generalized to meet as many people’s needs and requirements as possible. So, if you want software that is going to do everything that you need it to in a manner that suits your business plan, you should look into developing your own software. This will provide you with something that is unique and functional. However, unless you have an extensive knowledge of coding, you’re likely to struggle to bring your ideas to life alone. This is where a reliable software development company can come in handy. A consultation will allow them to completely understand what you have in mind and make your concept a reality.

Make use of professional IT support

Every now and then, something is going to happen that throws your tech into disarray. Identifying the problem can be a long and drawn-out process if you don’t know exactly what you’re looking for, leaving you and your employees offline for extended periods of time. This is bad for business. So make sure you have a professional IT support team on hand to help resolve any issues that might arise. They should monitor your server and computers around the clock, identifying warning signs of potential problems and rectifying issues before they even manifest themselves. This minimizes interruptions and keeps your company in operation at all times. Perfect!

Laptop keyboard

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Backup your documents

Your business will run smoothly as long as you have all of your documents to hand and the best place to store documents is on your desktop computer or laptop. Why? Well, physical documents are easily destroyed. You could easily spill something on them, they could blow out of the window on a gust of wind. They can also be difficult to find and when time is money you don’t want to spend hours at a time searching for a single document that’s lost somewhere among heaps of paperwork or tucked in some obscure folder in an extensive filing cabinet. By storing your documents on your laptop they are no longer in a tangible form that can be easily destroyed, and all you have to do bring them up, all you have to do is type their name into a search bar et voila! You have them!

However, when storing documents in digital form, you need to ensure that you have everything backed up. If you want to go down a traditional route, you could back them up onto a hard drive, but nowadays there are more advanced options too. Consider saving copies of all of your files to the cloud. The cloud allows you to store everything remotely and access everything you’ve saved at any given time from any device that you can log into.

Install anti-virus

If you are using Microsoft devices that use Windows, it is absolutely essential that you use anti-virus. This is specialist software that protects your device from computer viruses. It detects threats and destroys them. Now, Microsoft dominates the market when it comes to computers, laptops, and various different pieces of software, so hackers are more likely to design viruses to attack Microsoft devices. However, other alternatives are still prone to attack, so generally speaking it’s a good idea to invest in anti-virus no matter what you’re doing your work on.

While we may have addressed more potential tech issues than you might have initially had in mind, we’re only covering some of the basics and common issues here. There are plenty more tech problems that can present themselves to you in the workplace. So keep an eye out for them. However, by following the above advice, hopefully you can reduce the frequency with which you come into contact with common tech problems.

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