Making Your Office Move More Efficient

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(ktphotography, Pixabay)

3 Jan. 2019. When it comes to relocation, an office move can be much more stressful compared to a house move. You have to think about so much more than packing your boxes and booking a moving van: you need to consider business continuity and the costs of moving your business from one place to another.

The move from one office to another can be overwhelming, particularly if it’s your first time. You have to think about your employees and whether they can come with you, and you should consider custom printed shipping boxes to make identifying your belongings easy. The most important thing to think about is how you plan to make your move as efficient as possible.

Your business ideally needs to keep running in the process of this move, and if you have to down tools for a day, you need to give your clients plenty of notice in advance. With that in mind, let’s take a look at six ways you can make your office move a more efficient one.

Purge. Before you start packing those boxes, start thinking about purging the office of all of the things that you no longer need or use. There is no point in moving things from office to office that you don’t intend to use. Talk to your staff and ask them to dispose of any unneeded materials and office supplies before you get moving. This way, they get involved in the process and you’re not trying to handle it alone.

Delegate. Put the heads of each department in charge of running packing and desk shutdown for their area of the business. So, IT employees need to put away IT equipment, admin staff can handle the files and changing the utility providers, etc. Delegation is important for the success of your move, making it far simpler.

Code. A color coded system in tagging the content of your office can help. So, if you have electric equipment going to office A, then tag them as blue with a blue sticker on the boxes so that the moving team can identify what goes where. This can maximize efficiency and organization.

Timeline. Before you start moving things, identify your timeline and your budget. You need to know how long it will take you to get from A to B and whether you have prioritized the key tasks that will help you to stay organized. Your moving budget will also help you to identify whether you can afford to do things in the timeline you want to do them in.

Plan. The staff in your office will benefit from knowing the diagram of the new office so that they know where they’ll be based in the new space. Create a map of the new office space to keep everyone in the loop.

Work. You should resume work as soon as possible after you move, so let your clients know when you plan to be back to business normality and you’ll find that they will be grateful to hear all about it.

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